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Services and Activities (S&A) Fees

S&A Fees Allocation Request:

Welcome to the 2017-2018 S&A Fees hearing and allocation process. This process is intended to serve as a guide to help streamline the S&A Fees process, and to inform you of the procedures the committee has implemented for this year. Listed below are the steps for application for the WSU Everett S&A Fee hearing and deliberations process.

Requests for S&A Fees may be submitted for:

  • 2017-18 academic year funding
  • One-time funding

S&A Fee Allocation for the 2017-18 academic year: $69,985

Note: This is a projected dollar amount. The final budget will be based on total enrollment for WSU Everett during the fall and spring semester. Budgets have the potential to be flexed higher or lower based on total enrollment. The S&A Fee Committee will vote on an amount to be reserved for emergency funding.

Steps for Application:

1. Complete the application packet

The required materials for the application packet include:

Cover Page:

    • Organization name
    • Representatives names & contact information (students only)
    • Adviser name and contact information
    • Signature block (adviser will sign and date the completed application)

Narrative:

  • The narrative will detail how the requested funds will be used to benefit student services and/or programs, and will also discuss the expected outcomes from the services and/or programs. Suggested length: one page (two maximum).
  • The narrative will also detail the expected number of students that will be impacted (either directly or indirectly) by the organization’s initiatives and requested funds pertaining to those initiatives.
  • Complete Budget Proposal

Criteria:

The S&A committee will utilize the following criteria when evaluating student organization requests and presentations.

  • Balanced Budget (20%)
    • Was an appropriate amount of funds requested?
  • Professional Presentation (20%)
    • Were the presenters prepared for the presentation? The Q&A segment?
    • Was the application packet organized and complete?
  • Spending of Previous Year Funding (20%)
    • What did you commit funds to for the 2016-2017 academic year?
    • Did your student organization participate in any outside fundraising?
    • Did you commit to utilizing the previous years funds in which they were intended? Why or Why not?
  • Impact on the WSU Everett campus (40%)
    • How many students participated in your programming?
    • Were your programs open and available to all students? If not, why?

2. Present proposal and application packet to the committee

Register your group to present:

  • Friday, March 24: times available between 9:00 – 10:00 a.m.
  • Monday, March 27: times available between 11:00 a.m. – 12:00 p.m.
  • Submit presentation application to Cathy Wright or drop off application at the front desk by March 22 at 5:00 p.m.

Presentation Guidelines:

  • Only students can present to the committee
  • There may be up to three presenters
  • Arrive 10 minutes before your scheduled time
  • Deliver a 10-15 minute presentation to the committee, and 5 minutes will be designated for Q&A following the formal presentation (allotted maximum time per group, 20 minutes).
    • Optional Visual Aids
      • Diagrams, pictures, PowerPoint, or other visual aids may be used but are not required.
  • Adviser/Director is invited to attend the presentation. Adviser/Director cannot present on behalf of the student/student body. Adviser/Director’s may be referred to for questions during the designated Q&A portion of the presentation.
  • Presentations are public meetings so all interested parties may attend

The committee wishes you the best as you prepare your applications and look forward to hearing from you at the hearings.

Washington State University